Administrative Assistant

We are seeking a highly organized and motivated individual to join our dynamic team as an Administrative Assistant. In this role, you will play a crucial part in ensuring the efficiency and effectiveness of our daily operations. You will provide a variety of administrative support tasks, including scheduling meetings, managing calendars, handling travel arrangements, coordinating communications, and maintaining accurate records.

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Responsibilities:

• Provide calendar and scheduling support: Manage calendars for assigned team members, schedule meetings, ensure timely confirmations, and maintain accurate records of appointments and deadlines.
• Communicate effectively: Clearly and concisely communicate with internal and external stakeholders via phone, email, and in person. Draft professional correspondence, prepare presentations, and maintain accurate documentation.
• Travel and expense management: Arrange travel arrangements for assigned team members, including booking flights, hotels, and other travel needs. Process travel and expense claims efficiently and accurately.
• Maintain office supplies and equipment: Manage inventory of office supplies and equipment, reorder as needed, and ensure the smooth operation of office systems and technology.
• Perform other administrative tasks as assigned: This may include data entry, filing, research, and project support.

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Skills:

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented and highly accurate.
• Flexible and adaptable to changing priorities.

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