Phillips Recruitment 2023

As an Office Staff member at Phillips, you will play a vital role in supporting the efficient functioning of our office and providing administrative assistance to various departments. We are seeking a dedicated and organized individual who can handle multiple tasks with accuracy and professionalism.

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Responsibilities:

• Perform general administrative tasks, including managing incoming calls, emails, and correspondence, and handling office supplies and inventory.
• Schedule appointments, meetings, and conferences, and assist in coordinating travel arrangements for employees.
• Organize and maintain office files, records, and documentation, ensuring proper organization and confidentiality.
• Serve as a point of contact for internal and external stakeholders, addressing inquiries and requests in a professional and timely manner.
• Coordinate and schedule meetings, ensuring availability of attendees, booking meeting rooms, and arranging necessary equipment or resources.
• Collaborate with cross-functional teams to facilitate effective communication, coordination, and information sharing.
• Collect, compile, and organize data from various sources, ensuring accuracy and completeness.
• Assist in generating reports, analyzing data, and preparing presentations for management and stakeholders.
• Support data entry and database management activities, ensuring data integrity and security.

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Skills:

• Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Strong written and verbal communication skills to interact professionally with internal and external stakeholders.
• Proficiency in using MS Office applications (Word, Excel, PowerPoint) and other relevant software.
• Attention to detail and accuracy in completing administrative tasks and data entry.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving and decision-making skills, with the ability to work both independently and collaboratively.